Liferay Social Office is a social collaboration solution for the enterprise. This full virtual workspace streamlines communication, saves time, builds group cohesion and raises productivity. All you have to do is log in and work the way you want to, at your convenience.
We took the best of social networking and content management and packaged it into one neat solution. Whether you're in the same room or in different hemispheres, Liferay Social Office can revolutionize the way your team works without forcing you to change.
Liferay Social Office lets you work from your desktop. It features integration with Microsoft Office®, which means that when you update files and documents from your local drive, they can be automatically uploaded to your Social Office online.
Liferay Social Office makes use of publicly available SharePoint® protocols to allow users to open, save, version, lock, and share documents directly between Liferay Social Office and Microsoft Office®. This opens up new ways of integrating desktop workflow with web-based collaboration and document storage. For example, a marketing team working on a new product campaign can store Powerpoints, brochures, copy and graphics in a Social Office workspace's document library and brainstorm ideas using our integrated IM, Wiki, and Forums.
Liferay Social Office acts as a web-based shared drive. Instead of worrying about multiple copies of the same document and duplicate work, use our secure Document Library to centralize and organize all your files. Time-saving features are built in, including multiple file uploads and familiar desktop folders. You can even change a file's format at the time of upload (ie, .doc to .pdf).
Sites in Social Office automatically display related documents, forum threads, blogs, wiki entries, and users based on the tags found on the content currently being browsed.
Create, manage, and search for group events using the community-based calendar with task lists. Events can be shared across different departments, and event reminders can be set up to alert users of upcoming events by email, IM, or SMS.
Users can view all calendar events from each of their Sites in a single place on their home page.
Beyond document sharing, Social Office provides full-featured Wikis to facilitate communal information capture and gathering. Team members can easily start new wiki entries to build up a team's personal online encyclopedia.
Convey information and facilitate conversations around blogs directly. Liferay's Blogs provide the best features of modern blogging tools and allow you to keep up with everyone's thoughts and activities via dynamic RSS feeds to your email or a "Recent Blogs" display.
Forums are a perfect solution for facilitating conversations within a department or project team that is collaborating around shared ideas, or for capturing and sharing the tacit knowledge of your workgroup.
Liferay’s Forums tool rivals standalone products in its feature set with RSS alerts, email-based subscriptions and replies, and tie in with activity tracking. Liferay’s Forums are secured by our granular system of authorizations which grants varying levels of control to administrators and users.
Each user can fill out their own online resume-style profile that can help members discover expertise in the organization. Support project profiles, profile tagging, and personal information.
Sites are separate, secured areas you can create in Social Office that can be used for the various departments or teams within your organization. Each Site has its own set of collaboration tools (message boards, blogs), RSS feeds, shared document librarym, and a shared calendar showing the events for the day.
Creating a Site is simple and can be completed with no page refresh! Create as many spaces as you like and as you need.
Search across all Sites on the server or within a specific Site. Social Office's federated search combines results from all types, including documents, forum threads, blogs, wiki entries, events, and users.
Instead of toggling between Liferay and your preferred email client, simply send and check email directly through Social Office.
A full AJAX-based webmail client can be configured to interface with many popular IMAP email servers.
This allows users to keep track of people both inside and outside the organization and automatically adds colleagues that share Site membership. Uses can email an entire group of Site members all at once.
Built-in Instant Messaging gives you access to all logged-in team mates. Chat boxes stay at the bottom of your screen as you navigate through Social Office and conversations remain secure behind your firewall.
See what everyone is up to. Activity tracking keeps tabs on personal and team activity and displays this information in various “Recent Activity” viewers for each specific tool, for all items tagged with a certain key word and on a Facebook-style Activity Wall.
Tracking works for wiki entries, blogs, message boards and recent activity in the document library!
Broadcast messages to different group of users whether they are simple announcements or "newsletter"-like in purpose.
Each person can control how they receive alerts: via portal-based web alert, SMS, Email or any additional delivery mechanisms configured by the portal administrator.
With Liferay Social Office, you won't have to worry about learning anything new or about changing your work life to accommodate another team solution. Rather, it uses your existing email and productivity applications so that your experience is enhanced, not reformed. Moreover, the user interface is intuitive with familiar and convenient desktop conventions that won't require a steep learning curve, or any at all.
When you don't feel like logging into Social Office, you have the option of working from your desktop. Thanks to integration with Microsoft Office®, documents updated directly though Office® applications are automatically uploaded to your Social Office's online document library. Document lock keeps two people from saving over one another's work and all your changes are saved as incremental versions so you won't have to think twice about doing your job.
In Liferay Social Office, collaboration is a natural extension of your work life, not the product of a concerted effort. All the components of the solution are tied together seamlessly with the latest in social computing that gets everyone on the same page and keeps them there.
Liferay's Open Source heritage grants us unique access to a worldwide community of users and developers that constantly give feedback and insight into their enterprise needs. This means that Liferay Social Office's features and user interface is the result of an ongoing, and very organic, quality assurance process.
With our unbeatable ease of use, the team will easily take to Social Office and sync up with minimal effort on their parts and minimal effort on yours.
What's more, Liferay Social Office is offered under the AGPL Open Source license and is available at absolutely no cost to your organization.
Users resist adopting web-based applications that don’t integrate with the way they work. Hence, Liferay Social Office was designed to allow team members to use their existing email, calendar events and productivity applications. Synching up with the rest of the team requires little effort and change. They can even work directly from their desktops.
Meanwhile, state of the art wikis, message boards and IM harness the power of social computing within a controlled and purposeful business environment so that team collaboration becomes a natural extension of each person's work experience.
Liferay Social Office takes up the burden of your management tasks.
First, the organization of people is handled by secured "Sites" that can be created for various departments, teams and other groups. Then within each site, you simply define team member roles and the system of authorizations grants them their assigned and approved levels of access. You can also delegate these administrator priviledges on to anyone you wish.
Meanwhile, dynamic activity tracking gives you a birds eye view of who has been doing what and when within each individual Site, within all your Sites, and even for specific tools like the document library or the wiki.
