Businessware Technologies providing Enterprise Linux based fax solutions. Nowadays, though Internet covers widely the mail functions, most of the companies still prefer the fax solution for their easy way of document transmission. Fax is still the easiest way to send just about any material, from freestyle handwritten notes to printed and illustrated data sheets. As a result, practically every business, large or small, makes extensive use of faxes.

By Linux based Fax solutions you save lot of Management, administrative and end user benefits. The closest that the technology has come to this is through a fax server. In this scenario you send off a document directly from your computer to a fax server.

The fax server receives the document, formats it, and dials out to a remote fax number for transmission. Fax servers can also receive documents, attaching incoming faxes to e-mail messages and directing them to appropriate mailboxes. User can also send faxes directly from there PC.

Why should my company/organization be interested?

• Do you have multiple users who need to use the fax machine?
• Do you need an efficient way to archive and search your sent and received faxes?
• Do you need a system that is robust enough to handle multiple fax lines and thousands of faxes without ''crashing''?
• Do you need to fax the same document to multiple recipients?
• Do you need a solution that you can customize and integrate into your document workflow?
• Do you send more than a few facsimiles a day, then our solution is for you.
• Do you need to send faxes from and receive faxes on a computer?
• Do you have multiple users, platforms, and operating systems using a common fax line?
• Do you need incoming faxes to be handled with the ease and convenience of handling emails?
• Do you need to have remote clients submit faxes to the fax server, possibly by e-mail?
• Do you need central logging or archiving of all faxes?
• Do you need the same document faxed to many different recipients (automated faxing through address book or csv) ?
• Do you need to do other things while a fax is being sent?

Advantages

• Easily monitor and log what your users are faxing and to where
• Faxes are stored in PDF format instead of a proprietary file format
• Users on any platform use the same identical interface
• Faxes are archived on the server instead of in filing cabinets
• Eliminates multiple fax machines in a single facility
• Send faxes directly from your computer with email confirmation
• Reduces paper and toner use in both the fax machine and office printer
• Online address book helps reduce human input error
• Systems can be easily implemented to ensure that every fax goes to the concerned person and appropriate action taken. This eliminates lost business opportunities.
• Faxes are not misplaced as they reside on the server and the information moves around the network as email.
• Eliminate the need for multiple copies of the same fax.
• No more waiting near the fax machine.

Workflow

The software is designed around client-server architecture. Fax modems reside on a single machine on a network and clients can submit an outbound job from any other machine on the network. HylaFAX can receive outgoing faxes from a number of different computers and users. This saves time, as there is no more waiting at the fax machine while a fax completes. The server uses Sendmail to deliver fax delivery confirmation and error messages as emails to the sender. The client software is lightweight and easy to port. All the faxes received are stored as 'tiff' files on the server. An email notification is end to the designated fax administrator as an email. Apart from all the information such as the sender information, date and time of receipt and number of pages, the email will have a document link pointing to the location of the fax. The fax can be viewed using any industry standard 'tiff' viewer by clicking on the document link. This email can be forwarded to any other person in the network, who will be able to view and take action on the received faxes. The fax need not be physically attached to the email, thus preventing the creation of multiple copies of the document.Once viewed the faxes can be printed, saved locally for future or forwarded to somebody else. The server maintenance utility (cron) can be programmed to delete the faxes at a convenient interval or move them into an archive folder, so that the server does not get clogged with fax documents. The server is designed to be very robust, reliable and to guard against unexpected failures. It can support multiple modems and a heavy traffic load. HylaFAX can be configured to give descriptive reports of all faxes and/or summaries of fax logs for any period of time.

The following are some of the features supported by our server solution.

• Fax Broadcasting (sending an identical fax to multiple recipients).
• Fax-to-Email Gateway (receiving faxes by e-mail attachments).
• Email-to-Fax Gateway (sending faxes by e-mail attachments).
• Fax Distribution and Fax Routing (delivering faxes automatically).
• Automatic printing of any fax.
• Polled Retrieval of Facsimile.

Screenshots

Click on an image below to view the gallery

Login Screen

Inbox

View FAX

Forward a FAX by Email

Main menu

Assign keywords and category

Archive

Account Settings

Send FAX

Outbox

Address book

Incoming fax processing

Outgoing fax processing

Presentation

Click menu (below) and click "View Fullscreen" for full screen presentation. Click icon for pdf.

Click menu (above) and click "View Fullscreen" to view full screen.